Articles for January 2013

Small-To-Medium Business

by All Kleer

January 10th, 2013

All Kleer Computers is fortunate to have such a wide range of businesses we’ve been able to assist over the years, from small 1-2 person businesses to even larger businesses with hundreds of employees.  We offer individualized care because each business is unique.  One of the most important parts of your business is your ability to monitor its profitability.  Coming from an accounting background gives us special insight.  By listening to your wants and needs, we are able to implement a successful setup that will allow you to monitor your company’s success and growth for years to come.

Retail & Distribution

by All Kleer

January 10th, 2013

We have worked with small and large retail distribution industries continuously over the last 15+ years.  Each one has different ways of setting up their year and quarterly end, inventory, distribution, etc.  We bring a wealth of experience into a new or existing set-up and are able to draw from that experience when implementing a successful MAS 90/200 integration.  Easily guiding you into a faster more productive way to monitor your business model.  More concise reports specifically aimed at your key areas of concern.  Simpler to read, easier to understand, so that you can once again focus on what you do best.

All Types of Service

by All Kleer

January 10th, 2013

We are MAS 90/200 specialists but we don’t stop there.  We offer a wide selection of service in addition to MAS 90 software & support.  We provide network cabling within Southern California and we sell our own computers.  Each one of our computers is Hand Assembled by our technicians to meet your specific needs.  We are competitively priced and offer a 1 year warranty at no additional charge.  (We’ll make you happy! Check our references + BBB!)  We offer countless services to get your company up and running including networking services, internet setup, printer setup and a fantastic array of general IT.  Give us a call!  If we do not offer the service you are looking for we will try and guide you to a business that does.

Unions

by All Kleer

January 10th, 2013

For close to 20 years, All Kleer has been able to provide service for labor unions like the International Brotherhood of Electrical Workers, San Diego Laborers, International Firefighters of Los Angeles, United Food and Commercial Workers Union and many more!  In Addition we offer cabling, hardware, computers, printers, and everything your active administration may need in this ever-changing industry.  We can help setup the necessary software so your company can run customized financial statements the Board of Directors need in easy-to-understand language that makes decision making simple.  We are experts in the field of knowing what your company needs to achieve in order to possess the highest level of competency on budgeted financial statements and reports. Our Company has the years of experience that is essential in helping new boards navigate the intricate setup to help existing boards reach compliancy levels meeting state and federal guidelines. 

Call or email us so that we can assist you, we can easily provide references!

Computers

by All Kleer

January 7th, 2013

"Wow are there a lot of choices out there or what?!" With computer workstations as low as $599.00 and as high as $5,999.00, it's difficult to decide on what to buy.

The computer market is very competitive and those low priced computers are great for checking your email at home but they will not be as effective in a business environment. The real reason for the cheap loss leader machines is to draw you in and upgrade you to the PC you really need

We take the guess work out of it all by offering the best built machine at the best price. Please check our machines against our competition using the exact parts we use. Now throw delivery and 1 year onsite warranty on top of that at no additional cost (included in computer Purchase So California only). Our prices could only get lower by using a lower quality hardware part. Labor being the highest cost for most companies, the game plan is to make sure the computer is faster than the end user, but affordable to the company. We stand behind what we sell unconditionally. (Need references? We provide them!)

 

SERVER:  (8/30/2011)

 

Intel Xeon E3-1230 Sandy Bridge 3.2GHz 4 x 256KB L2 Cache 8MB L3 Cache LGA 1155 80W Quad-Core Server Processor198, Intel S1200BTL LGA 1155 Intel C204 ATX Intel Xeon E3-1200 Series Server Motherboard 2 GB LAN &SATA RAID, 2 X Western Digital Caviar Blue WD10EALS 1TB 7200 RPM 32MB Cache SATA 3.0Gb/s 3.5" Internal Hard Drive, 2 X 4 GB DDR III ECC RAM , Antec NSK Black 0.8mm cold rolled steel ATX Mid Tower Computer Case 380W Power Supply,Sony DVDRW, Logitech KB & Mouse, WIN SERVER STD 2008 R2 W/SP1 10 USER 64 BIT.
  (INCLUDES ASSEMBLY AND SERVER SOFTWARE PRELOAD) **HARDWARE INCLUDES DELIVERY AND 1 YEAR ONSITE WARRANTY**

 


WORKSTATION: (8/30/2011)

 

INTEL S1200BTL M/B, INTEL (C204) CHIPSET, W/VIDEO, 2GB LAN & SATA RAID, LGA1155;
INTEL XEON QUAD CORE PROCESSOR E3-1230, 3.2GHz, 1333MHZ, 8-MB, LGA1155 SOCKET;
WESTERN DIGITAL VELOCIRAPTOR WD3000HLFS, 300GB SERIAL ATA II 10K RPM HD, W/18MB CACHE; 
WESTERN DIGITAL WE10EALS, 1TB SERIAL ATA II 7200RPM HS, W/32MB CACHE; WESTERN DIGITAL WD10EALS, 1TB SERIAL ATA II 7200RPM HD, W/32MB CACHE; KINGSTON 4GB DDR3 1333 PC3-10600 DIMM MODULE 240 PIN, ECC;  PNY VCQ2000-PB QUADRO 2000 1GB 128-BIT GDDR5 PCI EXPRESS 2.0 X16 WORKSTATION VIDEO CARD; SONY AD-7260S-OB, SATA DOUBLE LAYER 24X DVD+/-RW/RAM DVD/CD REWRITABLE, BLACK;  LOGITECH DESKTOP MK200 KB & MOUSE, USB; ANTEC NSK4428B BLACK ATX MID TOWER CASE W/380w P/S; FLASH MEMORY READER, ALL IN 1, 3.5" OR 5.25" BAY, W/USB PORT;  32 BIT PCI PARALLEL PORT BI-DIRECTIONAL; CYBERPOWER CP1000PFCLCD PURE SINEWAVE 1000VA CP PFC UPS 10 OUT 15A LCD AVR RJ11/45/COAX 3YR;

 

**ALL HARDWARE INCLUDES DELIVERY AND 1 YEAR ONSITE WARRANTY**

Onsite hardware warranty available in So California Only.

 

Call (818) 362-4599 for current prices


Networking

by All Kleer

January 7th, 2013

We recommend sell and support Microsoft products for your business. We have setup and maintained hundreds of networks over the years and have found no better product than genuine Microsoft software. Please check our Miscellaneous Software for all software we recommend, sell and support.

We offer new installations, upgrades, computer add on, maintenance, virus cleaning, data tape backup hardware, and install of DSL, cable modem, T-1, wide area network. For any computer services call 818-362-4599. If we do not offer the service we will do our best to guide you towards an established vendor/ supplier.

DSL / Cable Modem / T1

by All Kleer

January 7th, 2013

All Kleer provides computer communications services that include but are not limited to:

Inter office email, Microsoft data base programming, Wide area network setup and PC Anywhere setup


These can be setup using DSL Cable modem, T-1 or whatever is available in your area. We handle the setup and implementation.

Call 818-362-4599

EDI ( Electronic Data Interface)

by All Kleer

January 7th, 2013

More and more large companies will not do business with a vendor unless he can provide electronic data interface. What is it? This is a software communication device that larger companies use to reorder stock when it runs low. If a particular product the company offers runs low or the last of the product is sold an automatic product order will be processed so that the vendor can fill the order. This alleviates phone calls, miscommunication and assures an electronic record of the transaction. We provide full setup and support at a very affordable price.

Call 818-362-4599

Business Integration - Sage MAS 90 and 200

by All Kleer

January 7th, 2013

Designed to increase productivity and enhance functionality, these customizable report writers and integration tools work seamlessly with Sage MAS 90 and 200 to create an all-encompassing information management system for your business.

  • Crystal Reports
  • Custom Office
  • F9
  • FRx Financial Reporting Extender
  • Visual Integrator

Customer Review: All Kleer Team Review

by All Kleer

January 7th, 2013

"I love working with the All Kleer team! Emma and I have worked together on several occasions. Her command and understanding of MAS 90 is exemplary!"

- Audrey W., Consultant

Customer Review: All Kleer

by All Kleer

January 7th, 2013

"Since our relationship began with Emma Lewis and her staff at All Kleer nearly 7 years ago, we have been very pleased with the exceptional customer service that we receive."

Sherry L., Accounting Manager

Customer Review: Emma Lewis on MAS 90

by All Kleer

January 7th, 2013

"We feel there is no one better on MAS 90 than Emma Lewis. She is outstanding on both computer and accounting issues."

- Barbara S., Accounting Department Head

Customer Review: MAS 90 software support

by All Kleer

January 7th, 2013

"All Kleer Computing has met and exceeded our expectations regarding MAS 90 software support. They are a professional team with an in depth understanding of the MAS 90 platform. "

Mark B., Business Owner

E-commerce - Sage MAS 90 and 200

by All Kleer

January 7th, 2013

Sage Software is committed to provide with ongoing software improvements as technology and business requirements evolve. The e-Business Manager module for Sage MAS 90 and 200 provides an affordable out-of-the-box solution that can quickly and effectively bring your company into the online arena. The unique structure this module allows additional functionality to be integrated by plugging in applets.

  • e-Business Manager .inquiry
  • e-Business Manager .order

The .order applet allows customers to securely order online. The .inquiry applet gives your customers instant access to their account status online.

Timekeeper - Sage MAS 90 and 200 Sage MAS 90 and 200 -Timekeeper

by All Kleer

January 7th, 2013

Timekeeper Functions

 

  • Fast, simple time entry via a pop-up time entry screen.

  • Smooth and efficient time entry updated to Sage MAS 90 and 200 modules — Accounts Receivable, Job Cost, Payroll, Sales Order, and Time and Billing.

  • Gives you the ability to bill time and product on the same invoice.

 

Timekeeper Remote Functions

 

  • Fast, simple time entry with a Palm OS handheld.

  • Seamless Timeslips integration.

  • Smooth and efficient time entry update to Sage MAS 90 and 200 modules — Accounts Receivable, Job Cost, Payroll, Sales Order, and Time and Billing.

  • Gives you the ability to bill time and product on the same invoice.

 

If your company bills clients for services based on employee time spent on projects and activities, you know how important it is for employees to maintain up-to-date and detailed time records. Accurate time reports ensure that your client invoices are correct and complete, that they are processed cost effectively and efficiently, and that they are sent out as quickly as possible.

 

Timekeeper gives your employees the tools they need to maintain an accurate and comprehensive accounting of their time, wherever they are—whether they are sitting at their desk or out in the field with their Palm OS handheld. With this simple, effective way to track their time, employees can work more efficiently and improve productivity.

 

Because Timekeeper is fully integrated with your Sage MAS 90 or 200 system, you can process all time entry information into a number of the modules, including Accounts Receivable, Job Cost, Payroll, Sales Order, and Time and Billing. You can even push time into Accounts Receivable, Sales Order, or Time and Billing for billing purposes and push that same time into payroll. In addition, Timekeeper allows for Timeslips integration into any of these Sage MAS 90 and 200 modules.

 

Timekeeper enables you to track employee time for accurate invoicing, thus enhancing service to your clients, and increasing overall efficiency. It improves company profitability and maintains your competitive edge in today’s marketplace.

 
Simple, Convenient Time Entry

The system allows employees to enter their time via Timekeeper Local, a stand-alone application. Timekeeper Local "pops up" for quick entry of client time, payroll time, and project time.

Security For purposes of security, users are only allowed to enter or view their own time, unless they are designated as a supervisor.
Efficient Information Processing into Sage MAS 90 and 200

All time information can be processed into Sage MAS 90 and 200 Accounts Receivable, Job Cost, Payroll, Sales Order, and Time and Billing modules. Enjoy the flexibility of selecting the following setup options to meet your company’s needs:

  • Bill time directly in Accounts Receivable or Sales Order invoices (merge to existing invoices or create separate invoices)

  • Bill time directly into Job Cost

  • Bill time directly in Time and Billing

  • Send time entries directly into Payroll for payroll generation.

  • Bill time directly into Accounts Receivable, Sales Order, Job Cost or Time and Billing and push the time into Payroll.

These setup options are flexible and can be changed each time you pull time entries into Work in Process, so you can push one group of time into Accounts Receivable, select another group and push that into Sales Order.

Approval System Timekeeper gives you the option of having time approved prior to processing into other Sage MAS 90 and 200 modules. You can even set up a secondary approval if desired.
Reporting You can select reports included with the system or design your own with Crystal Reports or any ODBC-compliant application. Some examples of included reports are Work in Process Listing and Activity Summary Reports by Employee, Customer, Project and Activity.
Additional Time Entry

Timekeeper Remote Features

With Timekeeper Remote, users have the ability to enter time remotely. They can:

  • Enter time with their Palm OS handheld. Time is synced into Sage MAS 90 and 200 Timekeeper using the Palm’s HotSync function and the standard Palm docking cradle.

  • Import time from Timeslips (if your company is already using Timeslips software).

Manufacturing - Sage MAS 90 and 200

by All Kleer

January 7th, 2013

The manufacturing modules provide detailed and accurate tracking and reporting throughout the entire manufacturing process - from the vendor's site to the shop floor and on to completion. The manufacturing modules include:

  • Bill of Materials
  • Material Requirements Planning
  • Work Order

The manufacturing solution offers a series of features that will help maximize efficiency throughout all stages. This includes the ability to create multi-level bills and produce accurate informative reports detailing bill structures. And, when goods are finished, they are instantly posted to Inventory Management or Sales Order for seamless integration.

MAS90 Accounting Software | Core Accounting | MAS90 Training | MAS90 Consultant | MAS90

by All Kleer

January 1st, 2013

At the heart of every Sage MAS 90 and 200 system are five core accounting modules:

  • General Ledger
  • Accounts Receivable
  • Accounts Payable
  • Bank Reconciliation
  • Sage FAS Fixed Assets

No other accounting software combines the depth, functionality and ease of use to the degree of the Sage MAS 90 and 200 family of products. Used by themselves, these five modules provide accounting foundation for your business that will maximize your productivity. When seamlessly integrated with any of the solutions below. Sage MAS 90 and 200 become even more powerful - providing solutions for nearly any business management need.

The heart of any accounting system, either manual or computerized, is the General Ledger system. In simple terms, it is the central location in which all bookkeeping and accounting transactions are received (posted), summarized (totaled by account) and processed (adjusted and balanced), resulting in informative financial statements. It is the financial statements, supporting schedules and associated reports generated by a General Ledger system that are critical for timely decision making; therefore, it is imperative that a General Ledger system be powerful, flexible and informative to management, yet still be easy to use and operate.

We have designed our system to allow you to continue to use your current Chart of Accounts without any need to adapt it to the computer. It is likely you can maintain the same account title and numbering scheme you have been accustomed to since the day you started your business. The General Ledger module provides for extensive history and budget information. You can retain up to 99 years of transaction history and/or period-summary history and three separate budget categories (current budget, revised budget and a user-defined budget).

Virtually unlimited financial reporting capabilities are provided. The General Ledger system simplifies divisional/departmental reporting and consolidated income statement printing within a standard, predefined set of financial statements and report formats. Because many companies require the capability to design their own financial reports above and beyond those automatically generated by the system, we have created a powerful, easy-to-use custom financial reporting capability.

You can use the General Ledger Data Exchange feature to import and/or export the Chart of Accounts, budgets and transaction data directly from or to an external file. This feature even allows you to transfer General Ledger postings from one company location to another, or use a spreadsheet product to work on a budget.

 
Complete Audit Trail and Drill-Down This system provides a complete audit trail of detail activity by printing reports and registers before posting. You can assign a unique batch number to each register, leaving a detailed audit trail.
Flexible Accounting Periods Up to 13 accounting periods in a fiscal year are user-defined. You can specify ending dates for each period.
Flexible Account Numbers

Account numbers can use up to nine alphanumeric characters and you can divide them into as many as three segments for identifying sub-accounts, departments, divisions or locations. You can categorize General Ledger accounts into any numbers of similar account groups (e.g., assets, liabilities, equity, revenue, expenses, etc.).

Multi-Company Consolidation You can consolidate data for any number of separate companies with identical or different Charts of Accounts into a single report.
Non-Financial Accounts

You can maintain non-financial information, such as head count, square footage, unit sales and inventory quantity. You can include non-financial information on custom financial report.

Transaction Detail Inquiry/Drill Down Display detailed transactions for an account at any time, and search for transactions by period, source journal inquiry or comment.
Account Delete/Renumber
/Merge
This feature allows you to delete, renumber or merge existing account numbers using wildcard characters to mask selected groups of accounts numbers.
Account Masterfile Audit You can use the account masterfile audit report to audit changes, deletions or additions to the account masterfile.
Multi-Year History Retention This option enables you to retain up to 99 years of transaction history and/or period summary history. You may also post to an unlimited number of future fiscal years or reopen a past year, and specify the fiscal year to be used for printing General Ledger reports.
Allocation Entries You can use allocation entries to automatically post an amount from a single source account to multiple destination accounts. The amount to be posted to each of the destination accounts can be calculated based on a percentage allocation or on a quantity such as head count or square footage.
Standard Financial Statements Standard income statement and balance sheet can be produced automatically in departmental or consolidated form. You may include various combinations of actual, budget, budget variance and prior-year information on the standard income statements for the period-to-date and year-to-date.
Custom Financial Statements Virtually unlimited reporting capabilities allow you to meet your exact reporting requirements. Up to 999 custom financial reports may be defined. You may select the type of data to be printed for each column. You can consolidate accounts, round dollar amounts, add or delete text, change titles and descriptions, change print positions, control underlines and print dollar signs and footnotes. You may even produce multi-company consolidation reports or create custom reports for multiple departments.
General Ledger
Graphics
Bar chart of actual, budget and prior-year activities for a single account or range of accounts provide a visual aid for presenting company financial data. You can also graph all income, expenses or profits by department.
Frx Financial Reporting—See Frx spec sheet for more details.
 
  • Account Masterfile Audit Report
  • Budget and History Report
  • Budget Report
  • Budget Revision Register
  • Chart of Accounts
  • Custom Financial Reports
  • Custom Report Detail Listing
  • Custom Report Samples
  • Daily Transaction Register
  • General Journal
  • General Ledger Analysis
  • General Ledger Detail by Source Report
  • General Ledger Detail Report
  • General Ledger Graphics
  • General Ledger Worksheet
  • Monthly Trend Report
  • Recurring Journal
  • Standard Financial Statements
  • Trial Balance
  • Transaction Journal

A Simple, Flexible, Powerful Solution

The Sage MAS 90 and 200 Accounts Receivable module quickly and easily accumulates and presents the information you need for effective cash management in an intuitive format. The straightforward implementation and ease of use streamlines daily accounts receivable activities for optimum efficiency, and the flexible design allows you to turn views and options on or off, to suit your requirements.

This module contains a highly powerful, yet easy-to-use invoicing function which allows you to prepare invoices and billing within the system. The Accounts Receivable module will also automatically prepare customer/client statements on demand.

In addition to being a comprehensive stand-alone module, the Accounts Receivable module integrates with the General Ledger, Sales Order Processing, Inventory Management, Job Cost, Bank Reconciliation, internet.access and Custom Office modules.

 
Divisional Accounting

You can assign receivables for each division a separate accounts receivable general ledger account. All reports can provide divisional subtotals.

Multiple Bank Accounts You can process deposits for up 36 bank accounts per company and post cash transactions automatically to the Bank Reconciliation module.
Balance-Forward or Open-Item Customers You can process all accounts receivable on a balance forward or open-item basis, and assign the open-item or balance-forward method to individual customers.
International Address Capability Customer masterfiles include three address lines, country code, international postal codes and an expanded phone number field to handle international numbers.

“On-the-Fly “ Entry

 

You can add new customers, terms codes, salesperson codes, sales codes and sales tax codes “on the fly” to provide uninterrupted entry of information an all data entry programs.
Customer
Delete/
Renumber/
Merge
This program allows you to delete, renumber or merge existing customer numbers, using wildcard characters to mask selected groups of customer numbers.
Customer Masterfile Audit An audit trail of changes made to the Accounts Receivable customer masterfile is provided. You can use the customer masterfile audit report to audit any changes, deletions or additions to the customer masterfile.
Repetitive Invoice Processing You can automatically process repetitive billing such as membership fees, maintenance contracts and rent.
Invoice Entry You can enter invoices for customers or of cash sales. The system automatically calculates due dates, discount due dates, discount amounts, and commission amounts. You can use sales codes to obtain price and cost-of-goods-sold information. You can enter any number of sales codes, miscellaneous charges, and comment lines for each invoice.
Invoice History Printing This program prints history invoices for a range of customer numbers, invoice numbers, and invoice dates. You can choose to reprint Accounts Receivable, Job Cost and Sales Order invoices separately or all at once using the same form code. You can select to print only unpaid invoices for open item customers. You can also reprint individual invoices from the drill-down screen in invoice history.
Cash Receipts Processing You can apply cash receipts automatically against the oldest invoices or against specific invoices. You can post miscellaneous cash receipts directly against General Ledger accounts, and process any prepayments against invoices not yet recorded.
Advanced Sales Tax Support of Canadian GST/PST, tax schedules for multiple jurisdictions, and tax on tax calculations are all part of this feature.
Statement Printing You can print statement for a billing cycle ( e.g., monthly or quarterly ) on standard or custom forms for all customers or for a specific group of customers. In addition, you can print statements based upon a minimum balance. Statements can be faxed directly from within Sage MAS 90, either individually or in batches.
Cash Expectation Report You can forecast future cash receipts using three user-defined aging categories, and forecast requirements based upon the average-days-to-pay information for individual customers.
 

The Accounts Receivable module features powerful cash management capabilities and multiple key reports including:.

  • Accounts Receivable Analysis
  • Aged Invoice Report
  • Customer Invoices
  • Cash Expectation Report
  • Cash Receipts Journal
  • Customer Edit Register
  • Customer Listing
  • Customer Mailing Labels
  • Customer Masterfile Audit Report
  • Customer Memos
  • Customer Sales Analysis
  • Customer Statements
  • Daily Transaction Register
  • Finance Charge Journal
  • General Ledger Posting Recap
  • Gross Profit Journal
  • Invoice History Printing
  • Invoice History Report
  • Monthly Cash Receipts Report
  • Monthly Sales Report
  • Repetitive Invoice Listing
  • Sales Analysis by Salesperson
  • Sales Journal
  • Sales Tax Report
  • Salesperson Commission Report
  • Trial Balance
  • Tax Journal Detail Report
  • Tax Journal Summary Report

A Comprehensive Solution

The Sage MAS 90 and 200 Accounts Payable module provides a comprehensive solution for managing your expenditures. Beyond recording transactions and obligations to vendors and creditors, Accounts Payable offers flexible cash disbursement and check writing capabilities, and takes advantage of discounts offered for invoices paid by the discount due date. The informative financial reports, including payables aging and future cash requirements, provide valuable business insights for decision-making.

Flexible and Powerful

The many features of the Accounts Payable module allow accounting by department pr division, use of multiple bank accounts, auditing of changes to the vendor masterfile, use tax and freight allocation, the ability to add new vendors and codes "on the fly", automatic payment selection, check printing on standard or custom stock, invoice history retention, check reversing, and more.

Accounts Payable can be used as a standalone, or to expense invoices directly to the Job Cost module. Information from invoices entered through the Purchase Order module is posted directly to the Accounts Payable masterfile. From Accounts Payable, you can query all open purchase orders for each vendor. And, of course, Accounts Payable enjoys Best’s award-winning customer and technical support.

Easy to Implement and Use

Powerful, yet simple to use, Accounts Payable uses the familiar Windows graphical format to present information. It smoothly integrates with Microsoft Office to easily generate personalized communications to vendors.

SAGE Software’s integrated accounting, e-business, customer relationship management (CRM), distribution and manufacturing solutions help you transform data into the helpful insights your business needs to prosper. Our extensive product line offers a progressive series of modules and hundreds of industry-specific add-ons. Sage MAS 90 and 200 Accounts Payable gives you the information and reporting ability to effectively conduct expense management activities today, and make better business decisions for the future.

 
Divisional Accounting Assign separate accounts payable general ledger accounts to each department or division. All reports can provide divisional totals.
Accounts Payable and Accounts Receivable Clearing Apply invoices automatically or selectively to the vendor’s balance, eliminating the manual matching process of issuing checks and posting payments. This is especially helpful for accounts receivable customers who are also accounts payable vendors.
History Retention The invoice history file provides a detailed record of accounts payable invoices, including detailed distribution of expense amounts to various general ledger accounts. The detailed check history report provides a complete record of invoices and payments for each check.
Use Tax and Freight Allocation Flag the entire document for Use Tax and specify which general ledger account to expense for freight.
"On-the-Fly" Entry Allows you to add new terms codes and vendors directly into the Accounts Payable module. Provides uninterrupted entry of information in all data entry programs from this module.
Multiple Bank Accounts Process checks for up to 36 bank accounts for each company, and automatically post accounts payable transactions to the Sage MAS 90 and 200 Bank Reconciliation module.
Automatic Payment Selection Select invoices for automatic payment based upon the due date, discount due date or vendor. Select individual invoices for full or partial payment. Place vendors "on hold" to prevent automatic payment.
Invoice Entry Automatically calculate due dates, discount due dates and discount amounts, and expense invoices to any number of accounts.
Repetitive Invoice Processing Automatically process repetitive billing such as rent, loan payments and utility payments. Recurring invoices are automatically prepared without repetitive data entry.
Checks Print Accounts Payable checks on standard or custom check stock. Print two check stubs on a single page to accommodate laser-printed checks.
Extended Stub Report Print an optional extended stub report, which can include invoice detail for all checks, or for checks where information did not fit on one stub.
Manual Checks Record handwritten checks, reversals and voided checks, then print individual checks from the manual check entry program.
Check Reversing When reversing a check, you are asked if the invoice should be recalled. If yes, the entire invoice is put back on file.
International Address Capability To handle international addresses, vendor masterfiles include three address lines, country codes, international postal codes and expanded telephone number fields.
Vendor Memos Enter and maintain vendor memos for individual vendors with full text-editing capabilities. Flag selected vendor memos to automatically pop up during data entry programs, so you can see critical information.
Vendor Masterfile Audit Audit changes, deletions or additions to the vendor masterfile.
 

The Accounts Payable module features powerful expense management capabilities and crucial forms and reports.

  • 1099 Forms
  • Accounts Payable Analysis
  • Accounts Payable from Accounts
  • Receivable Clearing
  • Aged Invoice Report
  • Cash Requirements Report
  • Check Detailed History Report
  • Check History Report
  • Check Register
  • Daily Transaction Register
  • General Ledger Distribution Report
  • General Ledger Posting Recap
  • Invoice History Report
  • Invoice Payment Selection Register
  • Invoice Register
  • Manual Check Register
  • Monthly Purchase Report
  • Open Invoice by Job Report
  • Repetitive Invoice Listing
  • Trial Balance
  • Vendor Listing
  • Vendor Mailing Labels
  • Vendor Masterfile Audit Report
  • Vendor Memos
  • Vendor Purchase Analysis

 

Every month you can count on receiving your cancelled checks and/or statement from your company’s bank, and you are required to sort your checks, account for you deposits, and reconcile your checking account balance to the bank’s balance. But often there is a discrepancy.

The Sage MAS 90 Bank Reconciliation module simplifies the monthly reconciliation process, detects unrecorded transactions between books and bank, locates the errors or differences, records the corrections and reconciles your books to the bank statement.

Bank Reconciliation helps forecast cash flow, as well. Estimated future cash flow can be projected when this module is integrated with the Accounts Receivable, Accounts Payable, Payroll, Time and Billing, and Purchase Order Processing.

The many features of the Bank Reconciliation module enable the use of multiple bank accounts, automatic and manual posting of checks, adjustments and deposits, quick and easy account reconciliation, complete transaction listing details, and more.

 
Multiple Bank Accounts

Up to 36 separate bank accounts can be established for a single company. Transactions can be automatically posted from the General Ledger, Accounts Receivable, Accounts Payable and Payroll modules.

Check and Deposit Entry Transactions not posted automatically through the other integrated modules can be entered manually. Checks, deposits and adjustments for non-integrated bank accounts can also be entered manually.
Reconcile Bank Displayed monthly activity enables you to reconcile bank accounts quickly and easily. Transactions can be confirmed as cleared, using a single keystroke.
Bank Reconciliation Register All transactions, cleared and outstanding, are listed on this detailed report for each bank account. The Reconciliation Summary shows the adjusted bank balance, computer-calculated book balance and any out-of-balance amount.
Bank Flow Analysis Bank transaction detail can be retained indefinitely or cleared each month after each account is reconciled.
Cash Flow Analysis The Estimated Cash Flow Analysis report combines information from the Accounts Receivable, Accounts Payable and Purchase Order Processing modules to provide an overall cash flow projection for four consecutive periods.
 
  • Bank Reconciliation Register
  • Bank Transaction Recap Report
  • Estimated Cash Flow Analysis

In larger or decentralized organizations, fixed asset management can pose complex challenges in administration, access, user-specific customization and system security. Compatibility with existing accounting software and the client/server environment can be of equal concern.

Sage FAS Fixed Assets has become the Windows based fixed asset management software of choice for capability and versatility in small to medium-sized companies. It combines the acknowledged depreciation expertise and user friendliness of Sage FAS with the added power and functionality your situation demands. It was developed to meet the needs of your business, providing fast, dependable, customizable fixed asset management performance and data security. Sage FAS Fixed Assets provides the additional ability to execute partial and whole transfers and disposals, conduct bulk disposals with automatic gain/loss calculations and track transfer activity with as little as a single keystroke.

Plus, it provides extra security features at the system level, company level and user-defined menu levels, as well as fully controlled access to predefined SmartLists. Finally, Sage FAS Fixed Assets integrates with Sage MAS 90 and 200 through the FAS Link, creating a powerful, reliable, easy-to-use, and secure accounting management system for your entire organization.

 
Transfers and Disposals

With Sage FAS Fixed Assets, you can execute partial and whole asset transfers and disposals individually to user-defined depreciation schedules. For bulk disposals, the system also automatically calculates gain/loss on individual assets.

Group Manager

Group Manager lets you define groups of assets as you go. Definitions can be based on any characteristic including type, location, custodian and acquisition date. Depreciation, reporting, location change and disposal require only a few keystrokes to implement.

Asset Views

Asset Detail View allows you to view all details of a single asset from all seven books on a single screen. In Asset Group View, you can work with and view multiple assets simultaneously.

Asset Images Pictures of an asset, purchase order, maintenance agreement, warranty, invoice and other documentation can be scanned into the file and viewed on screen at any time, providing a complete and readily accessible record of all the asset data.
Asset Navigation and History In addition to the system’s powerful query capabilities, it provides instant switching between Main and Disposal functions, a complete audit trail of the major events in an asset’s life, and the facility for attaching notes to record important details.
Extended Fields Description fields can be up to 80 characters in length, and extended user fields can accommodate up to 25 characters, affording optimal space for easy and complete asset definition. Up to 100 characters can be entered for general ledger account numbers.
Automatic Calculations Sage FAS Fixed Assets automatically creates AMT and ACE schedules using your choice of more than 20 methods of depreciation including MACRS 150% and 200%, ACRS, Straight Line, Modified Straight Line, Declining Balance and Sum-of-the-Years Digits. Other automatic calculations available range from Full Month Convention, Mid Quarter Convention and Half Year Convention to Section 179, ITC, Gain/Loss, Salvage Value and Tax Preference Amounts. It also provides the flexibility to create customized methods in each company.
Custom Report Writer More than 20 standard reports are available, each allowing user-defined sort and range criteria on all fields. You can also create custom reports with built-in report helpers, produce custom consolidated reports that let you "roll up" data without changing the underlying database and specify totals-only reporting for standard reports.
Extra Security The application can assure complete security at user, user-defined menu, system and company levels, protecting important or proprietary data from unauthorized access or manipulation. This security feature also includes fully controlled access to predefined SmartLists for fewer data entry errors.
Windows Compatible

It is compatible with Windows and Windows NT. The system also imports from a wide range of popular Windows applications including Microsoft Excel, and Lotus 1-2-3.

Sage MAS 90 and 200 Compatible Sage FAS Fixed Assets integrates with the Sage MAS 90 and 200 core programs for comprehensive accounting management performance.
Online Help Instant context-sensitive online help is always available. Furthermore, customizable Help for online corporate guidelines can be easily added
Technical Support and Updates

A Sage FAS SupportPlus membership provides access to toll-free phone assistance, automatic free system enhancements and updates, automatic tax law updates, 24-hour access to Sage FAS SupportPlus Online and a wide array of other privileges and value-added benefits.